A. Introduction

The Client is engaging the services of Wedding Planners Marbella, part of the Swish Soirées Group, and Wedding Planners Marbella accepts the booking subject to these Terms and Conditions and the details set out in the invoice. Together, these documents constitute the entire agreement between us (“the Agreement”).

B. Definitions

• Wedding Planner: Wedding Planners Marbella, also referred to as “us” or “we”.

• Client: The person or persons who book the services of Wedding Planners Marbella, also referred to as “you”.

• Force Majeure: Acts, events, omissions, or accidents beyond the reasonable control of the Wedding Planner. These include (but are not limited to) strikes, lock-outs, utility or transport failures, acts of God, war, riot, civil commotion, malicious damage, fire, flood, storm, pandemic, or supplier default.

• Services: Wedding planning, coordination, and associated services as outlined in the invoice.

• Invoice: The document issued by the Wedding Planner that details the specific requirements of the Client as agreed during consultation.

• Wedding Planner’s Fee: The fee due for services, payable as outlined in section D.

C. Services

i) The Wedding Planner will perform the Services with reasonable skill and care in line with the Agreement.
ii) The Wedding Planner may negotiate with third-party suppliers on your behalf, but all supplier contracts will be directly between you and the supplier.
iii) We cannot be held liable for the failure or poor performance of third-party suppliers, though we will do our best to support you in resolving any issues.
iv) The Wedding Planner will oversee the coordination of your event on the agreed dates.
v) If requested, we may agree to purchase goods or services on your behalf. This will be subject to an additional fee of 10% of the value of the purchase, payable in advance.

D. Budget & Fees

i) A deposit of 50% of the Wedding Planner’s fee is payable at the time of booking.
ii) The remaining 50% is due no later than four weeks before the wedding date.
iii) Invoices must be settled in full within 7 working days of issue. Payments are non-refundable.
iv) Late payments may incur interest charges, suspension of services, and requests for all future fees to be paid upfront.
v) If attendance requires overnight stays, accommodation and subsistence expenses of up to €120 per night will be charged to the Client.

E. Client Responsibilities

i) You agree to provide all information required for planning in a timely manner and to be available for decision-making when necessary.
ii) You are responsible for reviewing and adhering to the terms of all third-party supplier contracts.

F. Data Protection

i) We only hold the minimum personal data necessary to provide our services. This may be shared with relevant suppliers where appropriate.
ii) We will take reasonable care with your data but cannot be responsible for how third parties manage it.
iii) We may request your consent to use photographs from your wedding for our portfolio and website.

G. Cancellation

i) If you wish to cancel our services, you must provide at least 12 weeks’ notice in writing. Fees paid remain non-refundable.
ii) Cancellations made within 12 weeks of the event will require full payment of the agreed fee.
iii) We reserve the right to cancel this Agreement in exceptional circumstances such as ill health, bereavement, or Force Majeure. In such cases, we will release all relevant event details once outstanding invoices are settled.

H. Limitation of Liability

i) Our total liability is limited to the amount paid for our services, except in cases of death, personal injury, or fraud.
ii) We are not liable for indirect losses such as loss of savings, contracts, data, or enjoyment.
iii) If requested, we may assist you in arranging additional insurance to extend your financial protection.

I. General

i) Any amendments to this Agreement must be made in writing and signed by both parties.
ii) This Agreement is governed by the laws of England and Wales.
iii) If any part of this Agreement is found to be invalid or unenforceable, the remainder will still apply.
iv) Notices must be delivered in writing to the registered office or email address provided on the invoice.

Registered Office

Wedding Planners Marbella
Urb. Cancela de la Quinta, Edificio 1
C. Agua Marina, Local 1-2
29670 Marbella, Málaga